What is Joinways?
“Joinways is the software for event venues, from inquiry to event day. Every inquiry, whatever the channel (email, website form, booking platform), is read and logged automatically.”
Joinways
“Joinways is the software for event venues, from inquiry to event day: inquiries, proposals, calendar, BEOs, and invoices, with nothing to retype from one tool to the next.”
Questions & answers
Who is behind Joinways?
“Joinways is built by Joinways SAS, a company registered in Paris, France (SIREN 101 302 198), founded in 2026 by its founder, Thomas Leblanc, who runs event venues in Paris himself. The product is available in French, English, and Spanish, and it serves venues in France, the United States, the United Kingdom, and Spain.”
Does it work with multiple spaces or multiple venues?
“Yes. Each space (room, lounge, terrace) has its own calendar and availability.”
What exactly do you read in my mailbox?
“Joinways reads the accounts you choose to connect, to spot event inquiries and extract their details: date, headcount, budget, contact. No reply or proposal goes to a client without your approval.”
I already use a PMS. Is this redundant?
“No, the two are complementary. Your PMS handles accommodation and guest rooms, while Joinways handles the event side: incoming inquiries, proposals, space scheduling, and team coordination.”
Where should I start?
“Start with the type of venue you run. If one part of the work is what's stuck (inquiries, proposals, response time), go to the pages organized by need, and if you're comparing tools, go to the comparisons.”
Does Joinways fit my type of venue?
“Yes, if your space is booked by the date and sold on a proposal. That covers event spaces and banquet halls, hotels, restaurants and bars, conference centers, unique venues, cultural venues, estates and barns, and coworking spaces. That holds for one venue or several, with one space or many.”
We run on Excel today. Where do we start?
“Most venues start there. The “Excel alternative” page shows what a spreadsheet does very well and what it never keeps track of: email threads, follow-ups, and proposal versions. If you switch, we move your data over for free.”
Are the guides only for Joinways customers?
“No. The proposal example, the run of show and the sorting method work with any tool, spreadsheets included, and you don't need an account to read them.”
Which Excel alternative fits an event venue?
“With few inquiries and one person tracking them, a well-kept spreadsheet is enough. It gives way when inquiries arrive through several channels and several people sell the same spaces.”
Do I lose my data if I stop using Joinways?
“No. Your inquiries, events, companies, and contacts export to CSV, Excel, or JSON from Settings. That's the format your spreadsheet already reads.”
What happens to my proposal template and its formulas?
“Your pricing logic moves into the catalog: services, flat-rate, per-person, or tiered prices, and tax rates. For a truly unusual calculation, keep your sheet and feed it from the export.”
Can my business partner stay on Excel during the transition?
“Yes. Nothing forces the whole team to switch on the same day. Give the export to anyone who prefers to read it in Excel.”
How much does it cost compared to Excel?
“The Free plan costs nothing, with no time limit: 1 venue, 2 spaces, 10 inquiries a month, with no proposal module or automations. The Pro plan runs $69 to $199 per venue per month billed annually, depending on the number of spaces. Unlimited users.”
What is banquet hall software?
“It's the tool that follows every rental of your hall: the inquiry, space availability, the proposal, the signature, then the BEO for the caterer and your team. Joinways does it without retyping the same details from one step to the next.”
Do the inquiries my banquet hall gets from booking platforms come into Joinways?
“Yes. Each booking platform notifies your banquet hall by email, and Joinways reads that email in the inbox you connect. The date, guest count, and stated budget are picked up, just as for an inquiry from your website. You find it in the same inbox as your other inquiries, and you keep replying wherever the platform asks you to.”
Can I handle venue-only rentals and catering packages?
“Yes. Each package is set up once with its lines and their pricing mode: flat rate, per person, or tiered. The proposal starts from the right package, and you adjust it before sending. A single proposal can carry several tax rates.”
What is a banquet event order (BEO)?
“A banquet event order (BEO) is the internal document a venue issues for each event from the signed proposal. It tells the kitchen, the floor, the bar, and the AV team what to prepare, when, where, and in what quantity.”
BEO, function sheet, tech rider: are they the same document?
“BEO and function sheet, yes: banquet event order is the usual US term, and function sheet is common in hotels and in the UK. A tech rider often covers only sound, lighting, and video.”
What is the difference between a BEO, a proposal and a run of show?
“The proposal is the priced offer the client signs. The BEO turns it into instructions, with quantities, times, and owners, and no prices. The run of show details the timeline minute by minute.”
Who writes the BEO, and who approves it?
“The venue writes it, usually the person coordinating the event. The client confirms the headcount, the menu, and the timeline in writing, and each team approves its section at the staff briefing.”
What is conference center management software?
“It's the tool that follows every event at a conference or convention center, from inquiry to final payment. It handles combined and divisible rooms, slots per room and per day, load-in time, and capacities by layout. The proposal keeps its versions, and the BEO is kept by day.”
Does Joinways read the RFP PDF?
“No. Joinways reads the inquiry email: dates, guest count, company, and stated budget. The PDF stays attached to the email, which your team finds on the event.”
How do I manage a divisible room with airwalls?
“You set up each section as a space, then the full room as their combination. The calendar no longer lets you sell the full room and one of its sections in the same slot: the conflict is flagged before you confirm.”
Does a two-day load-in block the general session room?
“Each room counts up to one day of setup and teardown around its slots. For a longer load-in, you book the load-in days on the event, and the room shows as taken on the calendar.”
Company details
- Founded
2026-02-17
Data formats & record details
Download this profile and inspect its supporting evidence.
- Entity ID
- urn:readyscan:entity:joinways-q140185981
- Material fingerprint
- fnv1a64:8a9a4acb7807193f
- Entity revision
- fnv1a64:1bbd9e82968eec86
- Published
- 2026-10-24
- Modified
- 2026-10-24
- Source summary
- Joinways: “Joinways is the software for event venues, from inquiry to event day: inquiries, proposals, calendar, BEOs, and invoices, with nothing to retype from one tool to the next.”